System users (e.g., staff members) are added and assigned security settings in Member Management. System users are typically assigned in one of two ways:
· Some branches incorporate user-level security by setting up profiles for each staff member and assigning specific authority to them. Although the system security may be more difficult to maintain, if staff turnover is high, this is the best approach. When a staff member leaves their position, their user profile can simply be removed from the system.
· Some branches create one generic profile and let multiple people use it with the same security settings. Using this method, system maintenance is easier, but it proposes a security risk if the password is not changed after a staff member is no longer employed by the organization.
Note: The "Admin" user should remain in the system so that the system administrator can log on and change system settings if necessary. Upon install, the "Admin" user is assigned a password of "Admin," which should be changed immediately for security purposes.